Social Security Collection Policy
Notification of Collection and Use of Social Security Numbers
In compliance with Florida State Statute 119.071(5), students should be aware that Azure High School LLC collects and uses social security numbers (SSNs) if specifically required by law to do so or if necessary for the performance of the school’s duties and responsibilities. Azure High School takes appropriate measures to secure SSNs from unauthorized access and does not release SSNs to other parties except as required to fulfill the school’s duties and responsibilities.
Azure High School LLC may collect and/or use your Social Security Number for the following purposes:
|Department/Area||Purpose||Authorized Or Mandated||Statute or Regulation|
|Admissions||Federal legislation related to the American Opportunity Tax Credit requires that all school institutions report student SSNs to the Internal Revenue Service.
This IRS requirement makes it necessary for the schools to collect the social security number of every student. A student may refuse to disclose his or her SSN to the school, but the IRS is then authorized to fine the student in the amount of $100. In addition to the federal reporting requirements, the public school system in Florida uses SSNs as a student identifier (FS 1008.386). In a seamless K-20 system, it is beneficial for school institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. Taxpayer Identification Numbers (TINs) are used by the Admissions Department for meeting reporting requirements necessary to comply with
Department of Immigration requirements.
|Authorized||Hope/Lifetime Tax Credit uses are authorized by 26 USC 6050S and Federal Register, June 16, 2000/IRC Section 25A. Florida Statue
119.071 (5); Tracking uses are authorized by SBE Rule 6A-10955(3)(e); 1008.386,
F.S. and the General Education Provisions Act (20 USC 1221(e-1))
|Financial Services||Various offices within Financial Services use social security numbers to comply with federal and state regulations and in the performance of duties and responsibilities assigned to the office. The Purchasing and Accounts Payable Offices are required by the Internal Revenue Service to collect SSNs from students before rending payment for goods and services purchased by the school. The SSN may be reported on an IRS 1099 form if required. The Payroll Department uses SSNs for reporting requirements related to administering student employee wages and benefits. The Bursars Office collects SSNs for identification and verification of students to third party sponsors who provide assistance to student, to satisfy billing and payments issues, reconciliation, and for tax reporting as allowed by FERPA and FS 119.71(2)(a) and FS 119.71(6)(c). The Bursars Office provides the IRS with SSNs for students when completing IRS 1098t or IRS 1042 requirements, contracts with various collection agencies that require SSN to meet Fair Collections Reporting Act requirements and reporting of debt information to credit bureaus and uses SSNs when meeting state requirements to report retiree insurance participants on annual basis.||Internal Revenue Code, sections 3402(f)(2)(A), 6109, and 6051(a)(2); FS119.71(2)(a) and FS 119.71(6)©|
|Credit Reporting||Azure High School holds the right to report all defulted tuitions (60 days and older) to all 3 credit bureau (Equifax, Experian, TransUnion) for collection purposes.||SI 02220.014 for information regarding reporting Title XVI debts to the credit bureau|